2019-02-20 by NAHB
The diverse nature of law means that there are a variety of specialized areas you can work in as a legal administrative assistant. From family law to civil litigation, real estate, and corporate law, there is no lack of areas to choose from if you’re interested in joining the legal profession.
One path that a legal administrative assistant can pursue is in corporate law. Corporate law is the body of law concerning the formation and operations of a corporation. Working in corporate law is an attractive prospect for many, and offers a whole world of possibility.
If you’re interested in pursuing a career as a legal office administrator, read on to find out more about what you can expect from this exciting field.
Law Office Administrators Know Corporate Law Has Five Separate Principles
In corporate law, there are five attributes that generally influence how a corporation operates in the legal field. Knowing the main principles that guide corporate law can help you better understand the context of the work and daily tasks you may frequently encounter in legal office administrator careers.
These five principles are:
- Operating as a separate entity
- Limited liability
- Transferability of shares
- Perpetual existence
- Centralized, delegated management
In legal terms, a corporation is considered a separate entity, which means that it can own property, borrow money, pay taxes, and enter litigation. A stockholder is someone who invests in a corporation’s stock, and limited liability protects their personal assets from creditors or lenders, while transferability of shares helps ensure that they maintain individual control over their stocks. Every corporation wants to continue its business indefinitely, which means that they use centralized management to oversee their operations in order to ensure their perpetual existence in the market. These principles provide a framework that can guide legal office administrators throughout their work, and encourage a deeper understanding of how their responsibilities operate within corporate law.
Understanding how corporate law works is key to a career as a legal office administrator
How Legal Office Administrator Careers Fit into the Corporate Law Structure
The primary responsibility of a legal office administrator is to assist lawyers, working under their supervision to facilitate the work that a particular corporate law firm handles. As such, their work can take them to many different environments within corporate law.
A corporation may need assistance with a variety of legal issues, and the bigger the business, the more help it will need—a corporation may even have multiple offices across different jurisdictions. Some corporations use what’s known as in-house counsel, which means they hire lawyers to work exclusively for them, so you may find yourself working under the supervision of a lawyer whose only client is one corporation. Occasionally, some legal professionals choose to work locally for smaller corporate law firms, especially when they’re just beginning their career.
No matter the workplace, law offices need legal administrators who know how to properly handle their database, schedules, and more. In order to be prepared to overcome the challenges of working in corporate law, the comprehensive curriculum of legal office administration courses can help familiarize you with the comprehensive skills, software, and legal principles you’ll be working with day to day, as well as keep you informed of career opportunities and the finer points of a job search after you finish your training.
Are you interested in finding out how you can become a legal office administrator?
Contact the National Academy for Health and Business for more information.
2018-10-03 by NAHB
Attention to detail is one of the primary soft skills sought after by employers in the legal industry. Even minor mistakes can prove costly in the legal sector, so it’s essential for legal office administration students to develop excellent concentration in their daily work tasks.
A healthy mind is better able to spot potential mistakes and complete work to a highest standard. Developing attention to detail is, therefore, something that can be done outside of work hours by getting enough rest and arriving at work with enthusiasm every day. Here are five tips for maximizing your concentration and eradicating errors in the legal workplace.
2016-04-27 by NAHB
Confidentiality is the foundation of the law office/client relationship, since lawyers can only provide effective representation when there is full and open communication. When clients visit a law office, it’s of utmost importance that they feel secure that all information they provide to lawyers and any legal staff will be held secret and confidential, no matter what the nature of their case may be.
If you’re planning to pursue a career as a legal office administrator, you’ll be playing an important role in maintaining confidentiality in the workplace no matter which type of law office you choose to work in. Read on to find out how you can do your part to help protect client information, so they can continue to get the confidential legal representation they need.
Greeting Clients Professionally Once You Become a Legal Office Administrator
Many graduates with legal training go on to work at the front desks of law firms during their legal office administrator careers. Because they are the first person clients see when they enter the law office, it’s important for these professionals to greet clients kindly and professionally.
When greeting clients, maintaining confidentiality is important. You’ll want to remain friendly, but never ask about or discuss details of a client’s case. The details of their visits are between them and their lawyer, so you’ll never want to say things like “I assume you’re here to discuss ____?” as this could serve as a breach of trust in the attorney/client relationship.
Creating and Filing Documents with Confidentiality After Legal Office Administration Courses
Once you become a legal office administrator, you’ll help lawyers by creating and filing important documents that pertain to different cases. Since legal documents contain sensitive information, it’s important that they be handled with care.
When working with legal documents, your task management skills will play a key role in maintaining client confidentiality. Make sure that when you type up, print, and file away a document, that you complete each task before moving on to your next responsibility. By remaining focused, you’ll reduce the risk of forgetting a document in the photocopier where anyone can walk by and grab it, accidentally sending emails to the wrong recipients, or filing documents in the wrong folders or cabinets.
Share Files Securely Once you Become a Legal Office Administrator
Computers have transformed the way files are created, stored, and shared in the legal office environment. Some law offices have even gotten rid of filing cabinets and switched to computers or data storage services instead. If you work for a practice that stores data electronically, you’ll want to make sure that these documents are properly protected. Not only do these documents contain important case information, but they also contain important client information such as their addresses and social security numbers—which you wouldn’t want falling into the wrong hands.
Many law offices use computers instead of paper filing systems
In order to help keep these files safe, you’ll want to first make sure that your office internet connection is protected with a firewall to help block out anyone who’s unauthorized from gaining access. If your office uses a remote storage service, make sure that it’s a reliable source, and that everything that gets uploaded is password protected.
Want to complete your legal office administration courses in just 26 weeks?
Visit NAHB for more information about our diploma program, or to speak with an advisor.
2015-05-13 by NAHB
Legal office administrators are typically responsible for providing support for both lawyers and clients in a law office. Professionals in this career are usually tasked with helping attorneys and paralegals with various tasks including; client communication, schedule management, and appointment and meeting coordination. What some people might not realize is just how essential legal administrators are to running a seamless law office.
Students pursuing careers in legal office administration will learn about some of the best practices for successfully running an organized and systematic law office. Read on if you’re interested in understanding how professional legal administrators develop standardized office procedures which enhance customer service and generate profit for law practices.
A Legal Office Administrator’s Guide to Docket Management
Individuals pursuing legal office administration training know that docket management refers to the process of tracking, recording and organizing deadlines for clients and client affairs. Legal professionals understand that in order for administrators to effectively manage a docket, they must have a general understanding of court rules, legal tasks, as well as knowledge of the schedules of everyone associated with the docket.
Legal office administrator college graduates recognize the importance of having a secure and reliable docket management system, since lawyers can actually lose client cases and be served with malpractice claims as a result of a forgotten due date or court hearing. Certified administrators typically use docket management computer programs and mobile applications to keep track of deadlines and other office procedures. Some of the most common programs used include Logikcull, HoudiniESQ and AbacusLaw.
How Legal Administrators Perform Efficient Billing
Everyone knows that for a business to thrive and turn a profit, it must have an effective billing management system, including law practices. Individuals enrolled in legal office administration courses know that billing management is a responsibility that today’s administrators generally handle.
Fortunately, there are tons of great billing programs that allow administrators and lawyers to easily track the time that is spent on each client’s file. Programs like PCLaw, for example, offer administrators access to great tools that can help them manage a wide range of financial tasks including expenses, client billing and collection, vendor payments and client accounts.
Managing New Clients as a Legal Office Administrator
It is crucial for a legal office administrator to develop a thorough system for managing new clients. This is mainly because lawyers should always have access to essential details about their clients before and while their law firm is representing them. This way, it is easier for the firm to check for client conflicts as well as manage documents. Administrators normally develop a standard process for which they collect information about clients and their specific cases—this information can be collected through an interview, or perhaps a questionnaire. And of course, professional legal office administrators recommend storing this data into client management software so that it is easily attainable when needed.
Are you interested in becoming a legal office administrator? Start training for a legal career today at the National Academy of Health and Business.