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The Importance of Bookkeeping Basics

2014-09-10 by Mark Harrington

Financial Planning and Review of Year End Reports

Say you’re starting a new business and want to know the first thing about finances. Well, a good place to start would be the basics of good bookkeeping. Proper bookkeeping ensures that you will collect, keep track of, save, spend and invest wisely. Some businesses will prefer to save money and do their own bookkeeping, but most business owners have not undergone money handling education like payroll training. Bookkeeping will usually be done by an accountant who you have hired and is certified following many an accounting course. The accountant will go through your sales and transactions, and analyze the data to let you know how well your business is doing, how much money is being made and whether or not there are errors or missing paperwork in your data. As an accountant working for a business, there are some basics you should know to ensure good bookkeeping for your client.

Organization

How will the financial transactions be filed? The entire accounting process consists of a fully organized system which information goes in and out of. It is a good idea to file all papers immediately after they are received, then again once they are entered in the system. To ensure there are no blunders in the numbers, make sure every little business expense is filed, as even a dollar or two can add up and make a difference. Although most accounting and payroll duties can now be accomplished with a computer, it is advisable to file and make back-up copies of receipts and important forms. The trick to organized books is to ensure you are easily able to reach files from months back, and that you are able to work as quickly as possible.

Filing Cabinet

Data Entry

Data entry will be one of the main jobs of a bookkeeper, particularly at larger companies. Incoming bills should be entered daily, along with any business credit card purchases. It is important to have accurate data in order to track how well your business is doing over time, and how much money is being gained and lost. Accurate data entry ensures your taxes are in order and business owners can make better informed investments with their money. Well-ordered data entry will also ensure that businesses can easily pull reports to see where finances stand at all times.

Ensure Your Bookkeeping is up to CRA Requirements

In order to avoid audits and further issues if there is an audit, keep your books up to the Canadian Revenue Agency standards. The following is a list of records which must be kept:

  • Spreadsheets and working papers
  • A business journal
  • Tax reports and records
  • Ledgers and journals
  • Any other documents that support your claims

Supporting documents should also be well-maintained and kept on hand. Here are some supporting documents a bookkeeper should have on hand:

  • All business purchase receipts
  • Legal and government correspondence
  • Deposit slips, cancelled cheques and bank statements
  • Sale invoices and receipts

Because bookkeeping is such an extensive and often time-consuming part of a business, more business owners smartly choose to hire an employee who has taken accountant training to balance their books, rather than take on the task themselves.

Becoming a Security Guard in Canada

2014-08-13 by Mark Harrington

accounting courses

In today’s world, protecting your assets is extremely important, which is why the market for security guards in Canada is currently very healthy, with a lot of demand for professionals with security guard training.  A career as a security guard can be both interesting and rewarding, as you won’t ever experience the same day twice and will be tasked with important responsibilities. If you have a strong sense of duty, love helping and protecting others and have a good eye for details, a career as a security guard could be a perfect fit for you.

So how do you become a security guard in Canada? Do you need a license? Can you get your training through an employer? While some details will change from province to province, here are the main steps.

Being eligible for the position

First and foremost, you won’t be able to find work as a security guard in Canada if you’re not legally eligible to work in the country, at least 18 years old (or 19 in some provinces) and don’t possess a clean criminal record. Depending on the province in which you live, make sure you meet these three criteria. You will definitely have to undergo a criminal background check, but don’t be alarmed. This is simply a normal procedure to ensure no bad surprises.

Passing your exam

To be employed as a security guard in Canada, you’ll need to acquire a professional license. This is done through your provincial ministry. Though each province has its own rules and regulations, a lot of them are similar. To complete your security guard exam, you’ll need to take a 40 hour course on how to be a security guard, which will be followed by an exam made of various multiple choice questions. Lastly, you should know that passing the exam doesn’t necessarily guarantee you employment, though it’s definitely a step in the right direction!

Applying for your license

Almost there! After completing the exam, you’ll need to apply for your security guard license. This is done through your provincial government. There will be paperwork for you to fill out, though nothing too complicated. In other words, you won’t need accounting courses to fill out these few forms! There will also be an entry fee (25$ to 60$, depending on where you live), which you need to pay every year to renew your license. Once you receive your license in the mail, you’ll be ready to find work and start making money protecting a business, its clients and assets.

As a security guard in Canada, there a number of business, organizations and even individuals that can hire you. You might end up working in banks, bars, schools, casinos, small businesses and more. You’ll get to meet people from all walks of life, from early childhood assistant to professionals with medical office assistant training. Lastly, you’ll feel great knowing that your efforts are making a difference.

Careers in Supply Chain and Logistics

2014-07-16 by Mark Harrington

CAREERS IN SUPPLY CHAIN AND LOGISTICS

In Canada, the supply chain sector is currently on an upward trajectory. The market is experiencing growth, and experts predict that there will be employment opportunities in this field in the coming years. Professionals who possess supply chain and logistics training can help companies manage goods around the world through acquisition, storage, inventory management and more. Training in this field will teach you skills like:

  • Forecasting & Purchasing
  • Evaluating Cost & Quality of Goods
  • Inventory Management
  • Contract Negotiations
  • Freight Forwarding
  • International Trade & Customs
  • Project Management
  • Technology in Supply Chain
  • Customer Service

And much more. If you’re looking a career that’s satisfying, challenging, fast-paced and well-remunerated, the supply chain sector could be just what you need. It will make good use of your logistic, planning and coordination skills, and you’ll get to join a dynamic industry that’s constantly evolving. There are literally hundreds of career paths in this sector, but here are a few of our favourites.

Operations Manager

The Operation Manager plans, controls and directs the operations of a manufacturing establishment or distribution centre. They ensure that strategic operational plans are properly implemented and evaluate performance by reviewing data related to current stock, expected arrivals and more. The operations manager often works with numbers, but also with clients and other managers, meaning he or she must be a good communicator able to coordinate with others. Leadership skills and good judgement are also important for this type of position.

Inventory Auditor

Inventory Auditors ensure the quality, accuracy and quantity of the physical inventory. When a shipment arrives, for example, they must evaluate its content to make sure nothing is missing, damaged or mislabelled. Moreover, they are also responsible for auditing and correcting internal inventory issues, such as, for example, when an item is missing. To be efficient as an inventory auditor, you must be vigilant and able to concentrate on your task without getting distracted. Though inventory auditing can sound simple, it’s actually a very important role within the supply chain industry.

Warehouse Manager

A warehouse manager is responsible for an entire warehouse of stock. This means he or she must plan and direct the activities of the warehouse workers to ensure that the daily operations run on time. A warehouse, and by extension its manager, can be tasked with receiving, shipping or sorting out stock, assisting with an inventory audit and more. Lastly, the warehouse manager must be well-organized and a good team worker, as many of his or her duties will involve communicating and collaborating with others.

Procurement Clerk

The procurement clerk is responsible for contacting suppliers to schedule deliveries and to resolve shortages, missed deliveries or any other problems that can occur. They work with numbers and logistics and often have to review requisition orders, process purchases, calculate costs and forward invoices to the appropriate accounts. Over time, some procurement clerks choose to pursue additional training, such as payroll training or accounting courses, to continue advancing in their careers.

Overcoming Barriers of Effective Office Communication

2014-06-18 by Mark Harrington

Effective communication in the workplace can improve work ethic, creativity and time management for overall productivity improvements. Communication skills are valuable in every office environment, whether you are taking medical office assistant training or business courses. Office communication in this age of technology is evolving so fast it can be hard to keep your head wrapped around all the new changes, but with a couple of these great tips you’ll have the office more efficient in no time flat.

Give Feedback

Even if it’s just a quick “Good job” after one of your co-workers’ presentations, giving other employees in the office feedback helps open up the channels of communication in the office. If you’re looking to share criticism and tips for improvement, consider the proper time and place, and the proper tone to phrase it in. Most of the time, if someone asks for your feedback, it’s okay to give them constructive ways to improve something, but spouting unsolicited criticism when you’re not asked to comment is not only rude, but disruptive.

Know When to Email and When to Talk

These days, with computers being an essential element of any office, a lot of our communication is done online. While sending people tasks or giving feedback on a submission are things that are sometimes better done through email or another text based messaging format, there are times where actually going over and engaging and talking to another employee is a much better way of communicating.

If you need to ask one or two short clarifying questions, emailing can be a waste of time while sending the message that you don’t have the time to simply walk over and engage someone. Not only this, but actively talking with people in the workplace creates a more open and relaxed environment than one where everyone is just silently plugging away on computers.

Active Listening

In the information age, we frequently think we have little time to spare, when that’s not really the case. One of the implications of this belief is that we often do a lot of talking – telling people something, describing what we want, talking about what we think should happen – and not a lot of time listening to others’ input. This creates a one-sided state of mind where everyone is pushing their own ideas and imagination on others, but not listening to what they have to say.

In everything from pursuing payroll training to running accounting courses to teach new hires, collaboration should allow better ideas to flourish while creating more efficient work flows, so opening yourself up and really listening to people is absolutely essential for good teamwork. Often there are mistakes that could have been easily avoided if communication was clearer from the beginning. Relationships in an office are all about give and take, so when all you’re doing is taking, you’re just making the situation more muddled and inefficient.

When it all comes down to it, making more of an effort to engage in open and honest communication is the secret to an efficient  and happy office. Just taking the time out of your day to talk to your co-workers, even if it’s not work related, makes the atmosphere that much more positive.

Top Advantages of a Career in Law Enforcement

2014-06-11 by Mark Harrington

A career in law enforcement is an exceptionally rewarding one, for a growing number of reasons. Not only do law enforcement officials enjoy benefits like great job stability, a varied job description and the satisfaction of protecting the community, but they are also well compensated for their time. When it comes to a career in law enforcement, here are the top advantages you can look forward to.

The Diversity of Job Options

In the realm of law enforcement, there are a ton of different facets of the job that are available to you. The titles “police officer” or “law enforcement official” are a catch-all term for a wide variety of jobs within law enforcement, ranging from jobs that put you right in the middle of the action to jobs that are much more desk and paperwork oriented. Everything from a homicide detective tasked with tracking down suspects to the press relations officer for the regional police is available to those interested in law enforcement. If you’re more into the action and engagement, there’s a position for that, however if accounting courses and payroll training are more up your alley then there’s a position for that too.

Job Security

While it’s not necessarily a fact we should be celebrating, we have a crime rate that’s not dropping as fast as we’d like it to. What this means of course is that there is a continuously high demand for skilled individuals to assume roles in the police and law enforcement sector, and there likely  will be for quite some time. The National Academy of Health and Business can have you career ready in just nine months with our law enforcement and police foundations diploma while helping with job placement, meaning you’ll land yourself in a secure job sooner than you think.

Benefits Package

The benefits you can earn from a career in law enforcement and related fields are very competitive compared to other careers out there. Beyond the more than fair salary, you’ll have access to a maternity or paternity leave plan, daycare assistance for children, three to six weeks of vacation time depending on your seniority, an excellent pension plan, medical, dental and eye care plans as well as life insurance. Having most everything taken care of is a huge load off of your shoulders.

A Sense of Pride and Community Service

One of the greatest perks of a career in law enforcement, and one that will get you out of bed every morning is the knowledge that you’re helping to make your community a safer place. There’s no more rewarding feeling than knowing you’re contributing to the overall safety and security of people you know and care about.

A Brief History of Office Administration

2014-06-04 by Mark Harrington

Today’s offices offer their services to clients around the world as well as to the global online marketplace. An office without a skilled office administrator would be like a ship without a captain. Employees need structure and to be able to rely on various administrative structures in order to perform to the best of their abilities while keeping up with the challenging pace of business. To be successful as an office administrator, you’ll need specialized training, such as payroll training and accounting courses, as well as:

  • Good communications and coordination skills
  • A knack for managing your time well
  • The ability to learn new software to process documents
  • Be attentive to details
  • Be a people person
  • Show initiative
  • The ability to work well under pressure
  • Be able to juggle tasks and priorities
  • Be a team player!

Office administrators often work with to-do lists, adding or crossing out items as the day goes on. This system can be very satisfying, such as when crossing out all items from a list on a given day of work. Though an office administrator’s exact job description will change depending on the employer, his or her duties can include payroll tasks, adjusting the budget, producing reports, training staff members, or personnel decisions like conducting interviews or having to let someone go.

The office administrator’s position also allows them to interact in person with people at different levels of the company, from the lowly intern to the professional with medical office assistant training to important upper-level management. This means the office administrator will need to hear the suggestions and ideas of staff members on the office floor, yet understand and implement management’s priorities. Lastly, this type of position offers great possibilities for career advancement over time, as the office administrator will become familiar with many different roles in the company.

The office administrator, then and now

As the office workplace has evolved over time, so too has the role of the office administrator. At one time, even as recently as two or three decades ago, the duties related to administration and support went to secretaries, and though they possessed plenty of experience and a proven track record, they rarely advanced to a leadership position, instead being tasked with personal assistant duties like preparing coffee, scheduling meetings and bringing clothes to the dry cleaners.

Today’s office administrator, in comparison, is a dedicated professional whose expertise and skillset can allow him or her to stand out in the eyes of upper management. The role is now much more focused around improving office efficiency to generate higher revenues. The administrator is usually encouraged to be proactive and put in place new action plans that will ensure that the office runs smoothly at all times. In the end, office administrators are usually one of the most visible employees on the office floor. Their ideas, efforts and skills often determine the culture and tone of the entire company.

Adhering to Legal Requirements in the Health Services Office

2014-05-21 by Mark Harrington

Although it may be challenging for healthcare providers and health services offices to fully comply with the law at all times, it’s important for them to regularly readjust and refresh their operations in order to better serve patients. For example, some healthcare providers are unclear as to their legal obligations to provide language services. In the context of Canada’s growing multicultural population, it’s important that all healthcare services make appropriate preparations to accommodate diversity.

The right to privacy

For the health services office, one of the most important legal requirements regards personal information and privacy. This applies to all occupations in the health services office, including professionals who have taken accounting courses or professionals with payroll training. Information needs to be collected by professionals with medical office assistant training, used and disclosed in a manner that’s consistent with provincial legislation. Personal health information means information about an individual in oral or recorded form that relates to topics like:

  • The physical or mental health of the patient, including information about the history of the patient’s family’s health
  • Healthcare services provided to the patient
  • Patient’s healthcare card number
  • Any other information about a patient that is included in a record containing personal health information that is maintained for the purpose of providing healthcare or health services

Moreover, employees of a health services office must inform a patient of what they do with their personal health information. In certain situations, they must ask the patient’s permission before they can collect, use or disclose the information. Privacy legislation also gives the patient the right, with some exceptions, to see their personal health information and to ask for it to be changed or corrected, if they feel it’s inaccurate or incomplete.

Except as when required by law, the personal health information collected by the health services office can’t be offered to outside services like:

  • The patient’s insurance company or employer
  • A healthcare professional who isn’t providing the patient with healthcare
  • Academic advisors, professors, university administration, family or friends

Protecting health information

To ensure privacy, certain steps have to be taken to ensure that a patient’s health records are secure and protected against theft, loss, unauthorized use and more. Some rules of thumb include:

  • Paper records containing personal health information are either should be secured in a locked or restricted area
  • Electronic records that contain personal health information should be stored on a password-protected network and are accessed by hardware that is also password-protected and locked in a restricted area when not used

Lastly, in the event of any unauthorized use or disclosure of personal health information, the professionals who work in the health services office have to inform the patient at the first reasonable opportunity. A note will also be made in the individual’s record of personal health information.

Increasing Demand for Physiotherapists

2014-05-07 by Mark Harrington

 

 

Physiotherapy seeks to alleviate any kind of pains and suffering, to ensure optimal health and proper functioning of the human body. As a science, physiotherapy deals with movement dysfunction, physical disorder, bodily malfunction or multiple types of disability. In recent years, the demand for physiotherapy and other healthcare services has increased because of growth in the older population and other factors.

A growing and aging population, with greater health awareness and interest in preventative measures, is seeking expanded health services, which in turn results in an increased demand for physiotherapists. Job openings will also arise from the need to replace experienced workers who will be retiring, or due to physiotherapists taking maternity leave.

Duties and responsibilities of a physiotherapist

Physiotherapists assess patients and plan and carry out individually designed treatment programs to maintain, improve, or restore physical functioning, alleviate pain and prevent physical dysfunction in patients. Depending on their place of work, they will perform some or all of the following duties:

  • Assess patients’ physical abilities through evaluative procedures, such as functional ability tests
  • Establish treatment goals with the patient based on physical diagnoses
  • Plan and implement programs of physiotherapy, including therapeutic exercise, manipulations, massage, education, hydro-therapy and the use of electro-therapeutic and other mechanical equipment
  • Evaluate effectiveness of treatment plans and modify accordingly
  • Interact with physicians and other healthcare professionals regarding a patient’s problems, needs and progress
  • Maintain accurate clinical and statistical records, working with medical office assistant training
  • Develop and implement health promotion programs for patients, staff and the community
  • Provide consulting or education services
  • Conduct research in physiotherapy

Full-time professionals in a public setting generally work a regular work week. Physiotherapists have to adapt their schedules to suit patients’ needs, so working evening and weekend work is common, particularly for those who work in private practice. It can also be helpful for a physiotherapist operating his or her own private practice to pursue additional training, such as accounting courses or payroll training.

Ample job prospects

Over time, physiotherapy has carved its own niche in the healthcare industry. There are now ample jobs available for physiotherapists in healthcare facilities, hospitals, rehabilitation center, medical establishments, government departments, nursing homes, private clinics, home care, child development centres and extended care facilities. Physiotherapists often work as part of a healthcare team, but perform many independent duties as well. Physiotherapists can also go on to teach in institutes, colleges or universities.

In addition to the right training, a physiotherapist should also have good communication skills and be perceptive and attentive to details. Being patient, optimistic and having compassion for patients will help you go far in this type of career. In the end, a successful therapist is one that can combine the right kind of training with personal qualities to ensure better and more comfortable services for his or her patients.

Trends in Sales and Marketing

2014-04-30 by Mark Harrington

Thanks to a dizzying array of new technologies and trends that have emerged, sales and marketing have changed drastically over the past five years. The businesses and individuals that were best prepared to take advantage of this new playing field were those that understood where the market was heading. Here are some of the current major sales and marketing trends that you should keep an eye on, as they will directly affect the sales and marketing jobs of tomorrow.

The digital wallet

The idea of a “digital wallet,” real money transformed into a digital currency that can be stored in a secure account and used to make or receive payments, has been around for a few years but it has yet to reach mass market adoption, even with solutions like Google Wallet or Square now available. The main problem is that there’s no single solution that works everywhere, all the time. With mobile payments becoming more and more popular, however, we’re starting to see some interesting developments in this area. Apple in particular, with its Passbook app, is quietly making progress and building support. When the market is ready, consumers will see that not only the digital wallet is faster, secure and more convenient, it also allows sales professionals to market products that may be relevant to individuals based on their past purchase history.

Big data helps us make better decisions

Online tools like Google Analytics have been available for several years now, but they’ve finally evolved and matured enough to help drive business decisions, even simple ones, such as figuring out the best time of the day to send a marketing newsletter. You no longer need accounting courses to figure out what consumers are buying and when! Companies are rapidly embracing big data, and as statistics and sales become better acquainted, we can expect better services for consumers and a lot of employment opportunities in that field.

Social media grows up

An interesting trend on social media is that companies are starting to focus not only on using social media to acquire new customers, but also to retain them for future purchases. With analytics and big data becoming enmeshed into social media, it’s easier to see which customer is coming back for more and which one appears to have lost interest in the brand. As companies shift their strategies to focus on acquisition and retention, instead of simply acquisition, we can expect that a lot of entry-level social media positions will be created or adjusted to better accommodate those needs.

Mobile is here

The post-PC era has arrived! Tons of organizations are investing heavily in mobile tools, which are used both internally and externally. Internally, this means employees can now consult on mobile information traditionally reserved to HR departments, which could shift the focus of payroll training. Externally, this means that sales and marketing professionals must understand better how these devices operate, and how to optimize sites and content for mobile consumption. Employers will be most certainly looking for candidates with a keen understanding of mobile devices, such as iPhone, iPad and Android, and there are many simple projects you could do to gain valuable experience with these platforms in your free time, such as putting together your own app using an app-making solution.

Location-aware customer targeting

The intersection of location awareness, social media and mobility is finally delivering the ability to target local customers who happen to be shopping nearby. Since more information about a customer is known, even sometimes including his or her occupation, such as dentist or early childhood assistant, businesses can pinpoint the precise needs of an individual. Incentives and discounts that a customer can redeem through an app can also be an incredibly efficient way to grow business.

A Day in the Life of a Legal Office Administrator

2014-04-09 by Mark Harrington

Legal office administrators live in a world of deadlines, documents and legal terminology. Taking initiative and utilizing their skills in word processing, technology, communications and human relations, they provide professional administrative support to any legal team. They are familiar with:

  • Wills and estates
  • Litigation real estate
  • Family law
  • Intellectual property
  • Corporate law

They also have an interest and aptitude in computers and technology and enjoy a hands-on approach to learning. They possess good communication skills (oral and written) and interpersonal abilities. They are, of course, well-organized, pay attention to detail and can multi-task effectively under time constraints.

In the morning

The nature of the legal office administrator position is the arranging of the law firm’s day-to-day operations. In the morning, the administrator responds to emails that have accumulated overnight, answers phone calls, reviews the schedule for the day and manages the activity of administrative assistants, legal secretaries and paralegals.

Once this is done, the administrator often does some bookkeeping. If the administrator is not a certified accountant, then he or she must at least understand the general concepts of bookkeeping systems, such as payroll training. If you’ve ever received medical office assistant training, some of these skills may carry over. The administrator’s duties can extend into recruiting and selecting candidates, like paralegals, secretaries and other law firm staff. For most small to mid-size law firms, the office administrator essentially handles both the accounting and human resources duties.

Communication and conflict resolution skillsare important management tools, because good communication yields good results.

Additional duties

Legal office administrators are sometimes required to write memorandums, proposals, work policy manuals and job descriptions. Under the direction of attorneys and paralegals, assistants they may prepare legal complaints, motions, summonses and subpoenas. They may also conduct research, review legal publications and verify citations or quotes. To fulfill their job duties, they should be familiar with various legal processes and terms.

Other tasks of the legal office administrator can include:

  • Apply scheduling, task coordination and organizational skills to facilitate the completion of tasks and to meet deadlines in the legal environment.
  • Establish and maintain data management systems to ensure organized electronic and paper records for the legal environment.
  • Coordinate the organizing, processing and responding to electronic and paper communications to facilitate the flow of information in the legal environment.
  • Produce accurate financial records for the legal environment within a specified time frame by compiling information and using appropriate software.
  • Produce legal correspondence by a specified deadline.
  • Use effective interpersonal skills in the legal environment to assist the completion of individual and team tasks and to ensure effective customer service.
  • Produce accurate documentation for civil, corporate, real estate, family and wills and estates law.
  • Demonstrate administrative skills to enhance the effective operation of the workplace.

Rewarding careers in this field all begin with the proper legal training at a top career college.

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